Privacy Policy

Vani Malik Consulting
Last updated: [17/10/2025]

1. Introduction

At Vani Malik Consulting (“we”, “our”, “us”), your privacy is important to us.
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with us — whether through our website, email, phone, or in the course of providing our consulting services.

We are committed to handling your personal data lawfully, fairly, and transparently, in compliance with the UK General Data Protection Regulation (UK GDPR), EU GDPR, and the Data Protection Act 2018.

2. Who We Are

Vani Malik Consulting provides professional consulting and advisory services.
If you have any questions about this Privacy Policy or how we handle your data, please contact:

Vani Malik Consulting – Company number 16774677
Email: alex@vanimalikconsulting.com
Website: vanimalikconsulting.com
Address: 4 Henrietta Close,
Wivenhoe,
Essex,
CO7 9HF

3. What Personal Data We Collect

The personal information we collect depends on how you interact with us. We may collect the following types of data:

a. Information You Provide to Us

Name, job title, company name
Email address, phone number, postal address
Billing and payment information
Information shared in meetings, calls, or correspondence
Any other details you choose to provide when contacting or working with us

b. Information We Collect Automatically

When you visit our website, we may automatically collect:

IP address and device identifiers
Browser type and operating system
Pages visited and time spent on the site
Cookies and similar tracking technologies

c. Information from Third Parties

We may receive information from publicly available sources, partners, or third-party platforms where we promote our services.

4. How We Use Your Personal Data

We process your personal data for the following lawful purposes:

Purpose	Legal Basis for Processing
To provide and manage consulting services	Contract performance
To communicate with clients, prospects, and partners	Legitimate interests / Consent
To process invoices and manage payments	Contract performance / Legal obligation
To improve our services and website	Legitimate interests
To comply with legal and regulatory requirements	Legal obligation
For marketing communications (where permitted)	Consent / Legitimate interests

We do not use your data for automated decision-making or profiling.

5. Marketing and Communications

We may occasionally send you updates, insights, or marketing materials about our services that we believe are relevant to you.
You can opt out of marketing communications at any time by clicking the “unsubscribe” link in our emails or contacting us directly.

We will never sell, rent, or trade your personal data with third parties for marketing purposes.

6. Sharing Your Information

We only share personal data when necessary, including:

With trusted third-party service providers (e.g., accountants, IT support, email or cloud storage providers) under strict confidentiality and data processing agreements.
With regulators, auditors, or authorities when required by law.

We ensure that all third-party processors adhere to GDPR standards and handle your information securely.

7. International Data Transfers

If personal data is transferred outside the UK or EEA, we ensure adequate protection is in place — such as Standard Contractual Clauses (SCCs) or other lawful transfer mechanisms approved by regulators.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected — including legal, accounting, or reporting obligations.

When data is no longer required, it will be securely deleted or anonymised.

9. Your Data Protection Rights

Under data protection law, you have the following rights:

Access: Request a copy of your personal data.
Rectification: Correct any inaccuracies.
Erasure: Request deletion (“right to be forgotten”).
Restriction: Limit how your data is used.
Portability: Request your data in a structured format.
Objection: Object to processing based on legitimate interests or direct marketing.
Withdraw Consent: Where processing is based on consent.

To exercise any of these rights, please contact us at [insert contact email].
We will respond within one month as required by law.

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO)

10. Cookies and Tracking Technologies <a name=”cookies”></a>

Our website uses cookies to improve your experience and analyse site traffic.

Cookies are small text files stored on your device. You can control or delete cookies through your browser settings.

11. Security Measures

We implement appropriate technical and organisational security measures to protect your personal data, including:

Secure data storage and encryption
Limited access based on role and necessity
Regular security reviews and data protection training

However, while we take all reasonable precautions, no transmission of data over the internet can be guaranteed to be completely secure.

12. Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites.
We encourage you to review their privacy policies when visiting them.

13. Updates to This Policy

We may update this Privacy Policy from time to time to reflect legal, technical, or operational changes.
The most recent version will always be available on our website, with the date of the last update clearly indicated.

14. Contact Us

If you have any questions about this Privacy Policy or how we process your data, please contact: